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EVOM & Code of Conduct

Professional. Respectful. United. — EuroScot & Air Scotland Virtual Operations Manual & UK GDPR Policy.

📘 Version 3.0 • Portal 2.0 Edition 🛡️ Applies to All Flight Crew, ATC & Staff 🔒 UK GDPR & Data Protection Compliant

1. Introduction & Terms of Membership

Section 1

The vEUS Electronic Virtual Operations Manual (EVOM) and Code of Conduct sets out the standards of behaviour and operational procedures expected from all members of Euroscot Virtual, Air Scotland Virtual, and Air Scotland Cargo Virtual. As a community, we are committed to creating a safe, inclusive, and professional environment where everyone can enjoy a realistic and rewarding virtual aviation experience.

1.1 Eligibility

  • Members must be 16 years of age or older.
  • A valid VATSIM or IVAO ID must be provided for auditing and verification.
  • Applicants are expected to have a basic understanding of aviation procedures and professional online conduct.

1.2 Registration & Agreement

  • By registering, all members agree to adhere to the EVOM in full.
  • Breaches of the EVOM may result in suspension or termination of membership.
  • Successful applicants receive a confirmation email and Discord server invitation.

1.3 Membership Oversight & Participation

  • The EVOM may only be modified by management; management reserves the right to suspend or terminate membership at any time.
  • Members are encouraged to participate actively via Discord, social media, and supported online networks.
  • Members must ensure their VATSIM/IVAO IDs remain accurate and up to date.

1.4 Activity & External VA Policy

  • New members must submit their first PIREP within 30 days of joining, and at least one PIREP every 42 days thereafter.
  • Dual/multiple VA membership is permitted provided activity obligations are met.
  • Advertising, recruiting, or poaching for other VAs on any Euroscot platform is strictly prohibited.
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Our reputation is built by the conduct of every member, every flight, every day.
Fly. Learn. Connect. Belong.

2. Rank Structure

Section 2

All virtual pilots progress through ranks based on total hours flown and accumulated points.

Rank Structure

Note: All aircraft operated must comply with fleet restrictions, fuel policy, and route access policies established by management.

3. Flight Tracking & Reporting

Section 3

3.1 Pegasus ACARS

  • Pegasus must be launched before every flight and kept up to date.
  • Tracks departure, cruise, arrival, aircraft data, and route accuracy.
  • Untracked flights may be rejected; any attempt to manipulate Pegasus data will result in disciplinary action.

3.2 PIREPs & Claims

  • Manual PIREPs are permitted only with prior approval and supporting evidence (Volanta, VATSTATS, or flight map screenshots).
  • All abnormal events that trigger PIREP review (Scoring Criteria ↗) must include justification or comments.
  • Disputes must be raised within 72 hours of PIREP submission.

4. Scheduling & Duty Hours

Section 4

Euroscot Virtual and Air Scotland Virtual operate a pilot-led scheduling policy alongside year-round domestic, European, long-haul, and cargo schedules.

4.1 Airline Callsigns & Divisions

  • Euroscot Virtual (S6 / EUS): European & regional operations
  • Air Scotland Virtual (S7 / SCO): Domestic, holiday & long-haul operations
  • Air Scotland Cargo Virtual (S8 / SCC): Dedicated cargo operations

4.2 Recommended Duty Guidelines

  • Maximum 12-hour duty period: no more than four sectors.
  • Maximum 24-hour duty period: no more than six hours of cumulative flight time without breaks.
  • Browse live schedules in the VA Schedules Directory →

5. Leave of Absence (LOA) & Inactivity

Section 5
  • LOAs must be requested in advance; approved LOAs pause inactivity counters and monthly PIREP minimums.
  • A reminder is sent after 42 days without a PIREP, followed by a 14-day grace period.
  • Manual reactivation may be granted at staff discretion by contacting staff via Discord or Contact vEUS.
♥
“We will always treat LOA requests with empathy and handle each case individually — no pilot is left behind for having a real-life situation.”

6. Community Conduct & Just Culture

Section 6

6.1 Code of Conduct

  • DO: Engage respectfully, use correct Discord formatting (FIRSTNAME LASTNAME – EUS****), and support fellow crew.
  • DO NOT: Use offensive language, post NSFW content, debate inflammatory topics, or record voice channels.

6.2 Just Culture Policy

  • You will never be penalised for honest operational mistakes reported transparently in Pegasus PIREP comments.
  • All reports are treated as learning opportunities rather than disciplinary triggers.

7. Fuel Policy & Standard Cost Index Table

Section 7

All virtual pilots are expected to use SimBrief or vAMSYS dispatch for fuel calculation and observe assigned Cost Index (CI) values:

Aircraft Family / Type Standard Cost Index (CI)
Boeing B737-800 / MAXCI 13 (Up to CI 50 if delayed)
Boeing B757-200CI 28
Boeing B767-300CI 27
Airbus A319 / A320 / A321 / NEOCI 7 (Up to CI 50 if delayed)
Regional & Turboprop (ATR 72, DHC-6, RJ1H)Per SimBrief Airframe Profile

8. Standard Operating Procedures (SOPs)

Section 8

8.1 Flight Planning & Pre-Flight

  • Use the vEUS EFB to verify OFP fuel, weights, METARs, and active NOTAMs.
  • Launch Pegasus ACARS and load at an appropriate gate/stand before pushback.
  • Include mandatory VA remarks in your VATSIM/IVAO/vEUS FSD flight plan.

8.2 Simulation Conduct

  • No time acceleration permitted.
  • Monitor Unicom (122.800) when no ATC is online; guard (121.500) recommended.
  • No mid-flight aircraft changes, slewing, or skipping sectors.

9. Incentives & Competitions

Section 9
  • Active members (18+) with no disciplinary actions qualify for weekly and monthly screenshot incentives (minimum 1920 × 1080 resolution).
  • Weekly winners are featured on the portal and receive a profile badge; monthly winners receive a £10 Amazon gift card and special badge.

10. Data Protection & UK GDPR Privacy Policy

Section 10

Euroscot Virtual and Air Scotland Virtual are committed to protecting member privacy and ensuring full compliance with the UK General Data Protection Regulation (UK GDPR). Information processed within the Crew Portal and vEUS OpenFSD Server is stored securely on private vEUS infrastructure and used solely for operational, administrative, and membership purposes.

  • Data Controller: Euroscot Virtual acts as Data Controller for Crew Portal and vEUS FSD Server data; vAMSYS acts as Data Controller for core vAMSYS platform records.
  • Your Rights: Under UK GDPR, members may request access, correction, or deletion of personal data at any time via the Contact vEUS page (select Data Protection).

11. Contact & Support Channels

Section 11
Department Contact Method Purpose
General Operationsairlinestaff@euroscot-virtual.co.ukRegistration, PIREPs, membership & general queries
Technical SupportDiscord Support Ticket or EmailPegasus ACARS, EFB & OpenFSD support
Pilot TrainingDiscord or EmailNew pilot mentoring & aircraft coaching
Data Protection (GDPR)Portal Contact Form →UK GDPR data access & privacy requests

12. Essential Cookies & Session Security

Section 12

The Euroscot Virtual Crew Portal uses only strictly necessary cookies under UK PECR and UK GDPR. No analytics, advertising, or behavioral tracking cookies are used.

  • Session Cookie (PHPSESSID): Maintains your authenticated Crew Portal session and expires when you close your browser.
  • Cookie Notice (cookie_ack): Remembers that you have acknowledged the essential cookie notice.